ALL-OCDA Junior High Honor Chorus
Rules and Regulations
Grades 7, 8, and 9
Table of Contents
General Information
General Audition Information
Student Audition Procedure
Choir Selection Process
Rules and Procedures for Listening Room Workers
Rules and Procedures for Policing (Monitoring) Students
Rules and Procedures for Registration Desk Workers
Rules and Procedures for Preliminary Room Monitors
Rules and Procedures for Preliminary Judges
Rules and Procedures for Final Audition Room Monitors
Rules and Procedures for the Tally Person
Rules and Procedures for Judges
All-OCDA Junior High Honor Chorus Conductor Information
All-OCDA Junior High Honor Chorus Chair Duties
Student Procedures on Thursday Afternoon of the Festival
All-OCDA Junior High Honor Chorus Member Conduct
All OCDA Junior High Honor Chorus Chair Chronological List of Duties
General Information
1. The audition will be held in November, two Tuesdays before Thanksgiving.
2. The Festival is normally held the second Thursday, Friday, and Saturday in January.
3. OCDA web site address: http://www.okcda.org
4. The OCDA web site has all information and forms necessary to participate in honor choirs.
5. Each student auditioning for an All-OCDA Junior High Honor Chorus must be recommended by his/her director, who must be a member of OCDA. Go to OCDA Web site for a membership application. The director may withdraw the recommendation at any time with the concurrence of the school administration. Such action would make the application and/or membership null and void. If a student wishes to audition for the All-OCDA Junior High Honor Chorus and the school does not have choral music in their curriculum, the student may be entered by his/her school administrator, private teacher, or other music teacher within that school system provided that said administrator, private instructor, or music teacher is an OCDA member. The OCDA member agrees to be in attendance and work at the audition in November.
6. Each student wishing to audition for and perform in the All-OCDA Junior High Honor Chorus must be a member of his/her school choral program and academically eligible to participate in this activity according to the rules of the Oklahoma Secondary School Activities Association. Academic eligibility pertains at the time of audition as well as the rehearsals and concert. Both the school principal and the choral director must certify that all applicants are eligible.
7. Sixth grade students may not audition for the All-OCDA Junior High Honor Chorus even if they are students of a Middle School. Only students in grades 7, 8, and 9 may audition for the All-OCDA Junior High Honor Chorus.
8. The audition application form can be found at http://www.okcda.org/jrhiaudappl.html. Duplicated copies will be accepted. DEADLINES ARE SUBJECT TO CHANGE. READ CAREFULLY TO AVOID MISTAKES.
9. Deadlines will be strictly enforced. It is suggested that audition entries be sent by certified mail. Late entry deadline is at least one week after the first deadline. All changes made after the original deadline will follow the procedures listed in #10 below.
10. Please note if you take advantage of the late entry to enter a student and/or change voice parts, a double fee ($20) per entry will be administered. Any change made after the late deadline will incur a $100 per student penalty fee, with a penalty cap of $500 per school. Changes may be made up to and including the day of auditions. Changes include changing a voice part or adding a student. You may not change one student’s name for another.
**Please note when the program is made for the concert, listing the students and their directors, that information is taken directly off the entry form. You must enter the school name exactly as you want it to appear in the program, i.e. Eisenhower or Lawton Eisenhower. If two or more directors are involved in teaching the students you must list both directors.
11. All entries must be sent to the OCDA Secretary/Treasurer. Mailing instructions are included on the audition application.
12. Checks and/or purchase orders must accompany each entry. No cash will be accepted. Please send only school checks (personal checks from students or their parents are not acceptable).
13. From the works that will be performed on the All-OCDA Music Festival Concert, the All-OCDA JH Chorus Committee chooses the music selections on which students will audition. The titles are published in the May and September editions of Sooner Style.
14. The official All-OCDA Junior High Honor Chorus rehearsal CD can be ordered only through the OCDA. The order form can be found at http://www.okcda.org/CDorderform.html.
15. Audition cuts will be made from the official rehearsal CDs. The selected audition passages are to be chosen by the All-OCDA Junior High committee. The audition CD will be made 72 hours prior to the first audition.
16. Students who are auditioning on the Soprano II part must sing Soprano I when there is no Soprano II part. Altos cannot sing Soprano II.
17. Male students with unchanged voices may audition on treble parts but must sing treble on all selections. For instance, a student may not sing alto and tenor I.
18. The All-OCDA Junior High Honor Chorus Committee will choose the audition site.
19. The All-OCDA Junior High Honor Chorus Chair will schedule students at random and mail directors auditions times for their students only. For example: If there are 15 Tenors from School A, they could be scheduled three in a row, then three from School B. All students from one school will be scheduled at about the same time to avoid a school spending the entire day at the auditions. Schedules will be mailed out at least one week before the auditions. The chorus chair may consider special requests for time selections and will honor these as much as possible while maintaining the random scheduling of schools.
20. There will be no list by school or by student name except at the registration area and the tallying office. The students will be identified only by his/her number, which shall be given upon registration at the audition site.
21. The director must acquire the services of a chaperone to accompany the applicant to the audition site. One teacher from each school site (not district) will be required to work the All-State auditions all day. Other teachers from the same school site will be required to work while at the auditions. Services required may be one or more of the following duties: assisting in registration or office, door monitoring, tallying scores in audition rooms, judging, and monitoring students awaiting auditions.
22. Auditioning students must have their director working audition day. If a teacher does not fulfill their obligation of working audition day, a letter will be mailed to the school’s administration admonishing what the teacher did and the teacher will be placed on a year’s probation. If said teacher does not fulfill their responsibilities the next year his/her students will not be allowed to audition.
23. The Chorus Chair-elect will schedule director work assignments for the audition day.
24. Upon signing the All-OCDA Music Festival Acceptance Card, (see Appendix D for a sample acceptance card) the student agrees to attend and sing in all rehearsals and the final concert. The student cannot be excused for illness or death in the family. The student is responsible for learning and performing all selected music materials.
General Audition Information
1. Members of All-OCDA Junior High Honor Chorus Committee
• Past Chairperson
• Current Chairperson – duties begin at January Board Meeting – conductor’s literature suggestions already secured.
• Chairperson Elect – duties begin at July Board Meeting - should have conductor already secured.
• 2nd vice chair (Chairperson for 2 years from now) – selected during January Board Meeting
2. Students will prepare the three musical selections listed in the May edition of Sooner Style for the audition. The audition material will be arranged in one-minute cuts from the official All-OCDA Junior High Honor Chorus CD. Only two of the three selections will be used for the audition. The rehearsal CD must be purchased from the Oklahoma Choral Directors Association. Order forms for CDs can be found at http://www.okcda.org/CDorderform.html as well as information on the audition music (http://www.okcda.org/jrhigeneral.htm).
3. All money involved in the Junior High All-State Honor Choir will be sent to the OCDA secretary/treasurer.
4. Students must bring their own music to the audition. In order to comply with copyright laws, no unauthorized photocopies of music will be allowed at the auditions.
5. Students are scored on each composition according to the following:
| Criteria |
Points |
| Voice Quality |
20 |
| Pitch Accuracy |
20 |
| Rhythm Accuracy |
20 |
| Diction |
10 |
| Dynamics |
10 |
| Intonation |
15 |
| Phrasing |
5 |
| Maximum points per selection |
100 |
Student Audition Procedure
The following rules are to be observed by students, directors and chaperones while at the audition site.
Audition Procedures
1. The student or the director will not be allowed to hear the audition CD at any time except during the 90-minute period prior to the audition time.
2. Tape recorders may not be taken into the listening or audition rooms.
3. Parents, chaperones, or directors may not accompany a student to the audition room. This helps to maintain the anonymity of the school and the student auditioning. Exception: Students with a physical handicap, which requires adult supervision.
4. At no time will the student’s name or school be stated in or near the audition room.
5. No one, including the room monitor may stand immediately outside the door listening to the audition.
Audition Instructions
1. Upon arrival at the audition site the teacher will register and receive their assignment.
2. Upon arrival at the audition site the student will register and receive a number. Please make sure the number written on the audition card is the same number listed on the registration sheet.
3. 90 minutes prior to the student’s audition time he/she may enter the Listening Room. In the listening room, the student will be allowed to hear the audition CD with cuts and instructions exactly as the CD will be heard during the audition. Each student may enter the listening room two times.
4. The student will then be given direction to the audition room or to the holding area.
5. After the student has been in the listening room the second time he/she must go to the preliminary audition site (no more than 30 minutes before their scheduled audition time). Upon arrival the student must sign in with the room monitor. Upon entering the audition room the student’s number will be announced to the judges by the room monitor. The student will be behind a screen where the judges will not be able to see them. In the prelim. room the students will be judged only for their ability to sing the correct pitches and rhythms.
6. After the door is closed, the CD will begin. The CD will say "Are you ready?" If the student is not ready to begin, he/she should answer "no." The student should notify the judge as soon as he/she is ready to begin. The CD will proceed exactly as heard in the warm-up room.
7. Restarts are not allowed.
8. Following the second audition selection the CD will state "Thank you." The student will then exit the audition room and wait outside the door. The room monitor will immediately tell him/her the result of the audition. If the student has not qualified for the next audition, the room monitor will thank him/her for auditioning and the student will immediately exit the audition area. If the student has qualified for the next audition, the room monitor will return the audition ticket, plus a green card with the time of your audition written on it. The student now has only ten minutes to find the final audition room (the room monitor will give him/her directions).
9. When the student reaches the final audition room he/she must sign in with the room monitor.
10. The same procedure will be followed in this audition room. This time the student will be auditioned on the 100 point criteria as described on the scorecard.
11. Following the second audition selection the CD will state "Thank you." The student will then exit the audition room.
Choir Selection Process
1. Composite score cards are placed in rank order from the highest to lowest score in like sections (i.e., Soprano I, Alto I, etc). Student names and school will remain anonymous during the selection process.
2. Only after the choir has been selected will the names be matched with the audition number assigned during the registration.
3. Students with the top 28 scores will be chosen in each section. The sections may be larger than 30 only if ties occur in the scores or if certain sections need to be larger in order to help the balance of the choir. If the last score chosen is two or more students with the same score, all students with that score will be allowed in the choir. Section sizes may be subject to change without notice based on the final number of participants.
Rules and Procedures for Listening Room Workers
1. The listening room workers will need the following materials:
A clock set 90 minutes ahead of the actual time
A single hole punch
CD player
Extension cord
The Audition CD
Poster board showing the exact cuts and order
2. Decide who will:
Stand outside the listening room door
Work inside the listening room
3. The person standing outside the door:
Must check the audition time of each student entering, making sure he/she is not more than 90 minutes ahead of his/her audition time
Punch a hole in the student’s audition card each time he/she enters the listening room.
Students may go through the listening room two times.
4. The person inside the listening room:
Will display the cut instructions (written on the poster board).
When each new set of students arrives give them instructions and time to mark their cuts.
Play the cut CD.
Make sure the room is completely cleared before allowing the next set to come into the room.
Rules and Procedures for Policing (Monitoring) Students
1. The police will need the following materials:
Patience
That look which means "yes you"
A stern, soft speaking voice
The guts to tell teachers, parents, chaperones, etc "no you may not go there "
2. The police must:
Keep the halls quiet
Keep students where they belong
Keep students out of where they do not belong
Not allow unauthorized persons to go to the judging area (even teachers and parents)
Rules and Procedures for Registration Desk Workers
1. Registration desk workers will need the following materials:
Student Part Registration Books
Teachers Registration Books
Audition Cards
Pens
Audition Job Assignments
2. Registration desk workers will:
Advise teachers where and how to register
Advise teachers where they go to "work"
Advise students how and where to register
Give directions when needed
You may reissue a lost audition card one time with no listening room privileges ( punch two holes in the card before giving to the student).
Rules and Procedures for Preliminary Room Monitors
1. Items needed:
Audition schedule
Pen
Clipboard (a straight edge is helpful)
2. Decide which monitor will (there will be 2 prelim rooms, so ideally there will be 2 monitors)
Have students sign up
Announce numbers to judges
3. Duties:
Have each student sign in (they should not be earlier than 30 minutes before their scheduled time)
Control of access to the audition rooms
Keep the area quiet
Maintain a flow of students to the audition room
Announce only the student’s number to the judges as the student enters the room
Make sure no reference to a student’s name or school has been made
Make sure only the auditioning student enters the room during the audition
Calm and reassure students about to audition
Give directions to the correct audition rooms
The monitor may be asked to communicate questions or answers between the judges and the auditioning student. For example: the student may have a hearing problem and could ask that the CD player be turned louder.
Tell the student who does not go to the next round of auditions thank you, etc.
For the student who qualifies for the next audition: Give them their audition card and green card and make sure they know how and when to go to the next audition room.
Rules and Procedures for Preliminary Judges
1. Items needed:
Green Cards
Pen
CD Player
Extension cord
Cut CD
2. Set up room:
Put table and chairs where you will be comfortable
Place the CD player where it can be played by a judge
Set the CD player where it is loud enough for the student, but not too loud for judges
3. Decide who will:
Write the needed information on the green cards
Run the CD player
4. What to judge:
Student’s ability to sing the correct pitches
Student’s ability to sing the correct rhythms
5. If the student does not know the pitches and rhythms:
Keep the audition card
Instruct the room monitor to tell the student "Thank you for auditioning, etc"
6. If the student knows the pitches and rhythms:
Fill out the green card
Give the audition card and the green card to the room monitor to give to the student
7. When you go to lunch, take all cards and the audition CD to the lounge and pick them up after lunch.
8. At the end of the day, take all supplies to the lounge and stay until you have been given the "all clear".
Rules and Procedures for Final Audition Room Monitors
1. The room monitor will need the following materials:
Audition schedule
Pen
Clipboard (a straightedge will be helpful)
2. The room monitor is responsible for:
Student sign-in at the audition room
Control of access to the audition rooms
Keep the area quiet
Maintain a flow of students to the audition room
Announce only the student’s number to the judges as the student enters the room
Make sure no reference to a student’s name or school has been made
Make sure only the auditioning student enters the room during the audition
Calm and reassure students about to audition
Keep all people away from the audition room door
The monitor may be asked to communicate questions or answers between the judges and the auditioning student. For example: the student may have a hearing problem and could ask that the CD player be turned louder.
Rules and Procedures for the Tally Person
1. The tally person will need the following materials:
Calculator
Pencils
Stapler
A copy of the rules
2. A tally person will be assigned for each audition room. The tally person is responsible for:
Calculation of the judges’ scores
Make sure all score blanks have been completed
Confirmation of the judge’s signature on the scorecard.
Make sure all cards have the same audition number and staple them together on the top left corner in the following order:
Audition card
Green card
Blue
Yellow
Beige or Pink
Rules and Procedures for Judges
1. The judge will need the following materials:
CD Player
Extension cord
Audition CD (provided)
Pencils
Audition scorecards (provided)
2. Set up room:
Put table and chairs where you will be comfortable
Place the CD player where it can be played by a judge or tally person
Set the CD player where it is loud enough for the student, but not too loud for judges
3. The All-OCDA JH Honor Chorus Chair-elect will assign three judges to each audition room.
4. All judges must attend the meeting 30 minutes prior to the first audition. The "cut" information will be given at this meeting. The judging procedure will be discussed at the OMEA Fall Mini-Workshop.
5. Judges should take note of the date, site, and time of the audition. Upon arrival at the site, judges must register and then check in with the All-OCDA JH Honor Chorus Chair. At completion of audition duties, do not leave until the chairperson has given the "all clear". This will give the chairperson time to see that all students were given the opportunity to audition.
6. Judges need to be familiar with the three audition numbers. Each needs to know the voice part the chair-elect has assigned him/her to judge.
7. Judges should be familiar with the scorecard.
8. When scoring students, the judge will write only the individual score for each item on the scorecard. The judge will not tally his/her own scores.
9. Judges will sign or initial each scorecard in the designated place.
10. Judges will refrain from speaking from the time the student enters the room until he/she exits.
11. Judges will not discuss their scores with anyone during the audition day.
12. Of the three judges in the audition room, the judge scoring on the blue card is the person designated by the chairperson to speak to a student should that become necessary, i.e. a technical difficulty with the CD player. Otherwise no one will speak while a student is in the audition room.
13. The person who will operate the CD player can be decided prior to the first student auditioning. Any of the judges or the tally person can handle this task based on logistics of the room.
14. Any question regarding scoring or judging duties should be referred to the chairperson during the judges’ meetings prior to the auditions. Questions that arise during the audition should be referred to the "blue" judge.
15. Judges are invited to suggest any ideas that will make the auditions fair, consistent, and comfortable for everyone involved.
16. Judges may complete an OCDA voucher to receive payment for their travel and room expenses.
ALL-OCDA Junior High Honor Chorus Conductor Information
Members may submit suggestions for consideration to the any OCDA Board Member at any time. Conductor suggestions will then be submitted at the business meeting. Members present at the meeting will prioritize the list.
The following information will be given to the All-OCDA Junior High Honor Chorus conductor:
1. Date, place, and time of the festival.
2. When he/her receives a contract from the OCDA President, sign the contract and return to OCDA Secretary/Treasurer.
3. A list of literature performed for the past three years will be sent to the conductor.
4. The length of the chorus portion of the concert should be approximately 25 minutes and never longer than 30 minutes. The program should consist of five SATB or any combination up to two sections per part (SSAATTBB), one men’s selection TTB or TTBB, and one women’s selection SSA or SSAA.
5. The technical capabilities of the singers need to be discussed with the conductor. The selection of the music for the chorus should be a committee process.
6. The conductor will submit either a list of two compositions from each period of music or a total program to the All-OCDA Chair by January the year prior to the festival. The Junior High Choir Committee will review the music for approval.
7. The final selection of the music for the chorus should be completed by March 1st of the year preceding the performance.
8. The conductor’s resume and picture are to be submitted to the Sooner Style in time for the winter issue.
9. The seating chart for rehearsals and performance is to be verified by the conductor prior to the festival.
10. A rehearsal schedule will be sent to the conductor.
11. The conductor will turn in a record of expenses with receipts prior to the final concert.
ALL-OCDA Junior High Honor Chorus Chair Duties
Prescribed duties of the All-OCDA Junior High Honor Chorus Chair are:
1. Contact Conductor 2 to 3 years prior to festival. Conductor will be chosen from a list of suggestions provided by the OCDA membership. Availability and honorarium will be one of the deciding factors.
2. Get contact information to OCDA President to send contract to Conductor.
3. Send copies of past program to the conductor. The conductor will then submit either a list of two compositions from each period of music or a total program to the All-OCDA Chair. The chair and the committee will review the music for approval.
4. Notify music dealers of the music selections. Make sure the music is currently available from the publisher, of good quality, content and print. This deadline is March 1 a year prior to the festival.
5. Notify the High School Representative of the literature selections so he/she can submit for permission to make the CD’s.
6. Obtain copies of music for the Chairperson, the person making the CD’s, the accompanist, and the person speaking the foreign language pronunciation guide.
7. Notify editor of Sooner Style of the selection of literature and which are audition pieces by April 1.
8. Procure resume and picture of the conductor for the Sooner Style and send to Sooner Style for publication by November 15.
9. Make a list of all directors entering students along with the expiration dates of their OCDA membership for the registration table at the November auditions.
10. Secure or perform the following:
Audition facility
Chair elect will secure the personnel for the auditions to include:
1. 3 preliminary judges per room
2. monitor for each preliminary room
3. 3 final judges per room
4. monitor for each final room
5. tally for final rooms
6. listening room worker
7. monitor for listening room
8. 3 workers for registration desk
9. 3 workers for computer room
10. Choir Police to monitor the behavior of students waiting to audition
Schedule auditions according to the random schedule given in the General Rules and Regulations.
Send the schedule to the directors involved in the audition.
Run the audition in the prescribed manner set forth in the Chorus Rules.
Compile the results of the tally and send a list of students elected to all schools who auditioned.
11. Contact the All-OCDA Junior High Honor Chorus conductor 3 months prior to the festival, and make arrangements for transportation, room and meals.
12. Send a roster of students by section to the OCDA Executive Secretary, as they are to appear on the All-OCDA concert program. Include the student’s school name. This must be done no later than December 15.
13. Compile a list of chorus members who have been in the All-OCDA Junior High Honor Chorus for three years and give to OCDA Secretary/Treasurer to verify.
14. Preside at the All-OCDA Junior High Honor Chorus concert and introduce the conductor.
Student Procedures on Thursday Afternoon of the Festival
"Additional music" is that music which was not prepared for the November audition. This music will be used to complete the concert program.
1. 2:30 – 3:00 p.m. Registration for choir members. Registration will take place at the Cox Convention Center Information Desk. Upon registration student will pick up his/her nametag from the table in front of the rehearsal room. A number, which will divide the choir into double quartets, will be on your nametag.
2. 3:00 – 4:00 p.m. Rehearsal of music for second round of auditions with accompaniment CD. Teachers will be asked to be judges. The All-OCDA Junior High Honor Chorus Chair will designate the number of audition rooms needed and assign four - eight directors in each audition room.
3. 4:00 – 5:00 p.m. Auditions in double quartets. Singers will be checked for note and rhythmic accuracy on all additional All-OCDA Junior High Honor Chorus selections not heard at the first audition. A student may be asked to sing a second time to fill a group. In this case, the student will not be judged the second time he or she sings.
4. 6:45 – 7:10 p.m. Second Audition: In the event a student does not display adequate knowledge of the selected audition material according to the teachers who are judging, he or she will receive the following instructions:
1. Student will be informed in writing of which cut(s) need to be re-auditioned.
2. The student will be directed to a committee consisting of the following three people: the current Chair, the past Chair, and the Chair-Elect.
3. The committee will hear the student sing their part alone with the accompaniment CD.
4. If the committee is satisfied, the student has passed and will remain as an All-OCDA member.
5. If the committee is not satisfied with the student's level of performance, then the student will be given 60 minutes for further preparation with his/her director.
6. The student will then return to the committee for one final audition, at which point the committee will decide if the student will be allowed to participate. If the committee is satisfied, the student will remain as an All-OCDA member.
7. If the committee is still not satisfied, the student will be sent home immediately. No refund of participation fees will be issued.
ALL-OCDA Junior High Honor Chorus Member Conduct
Members of the All-OCDA Junior High Honor Chorus must be chaperoned by an adult sponsor who is a member of OCDA. Each chorus member will abide by all rules established by OCDA at all times after arrival and until the final concert and departure. Students who fail to do this will be sent home immediately by the All-OCDA Chair.
1. All students and directors are required to stay at the convention hotel for the duration of the festival.
2. Chorus members are expected to be on time to all rehearsals and the final concert. Students who are tardy will be dismissed immediately with no exception. This rule is enforced.
3. During rehearsal, students are expected to be attentive to the conduc tor at all times. Talking is prohibited. Food, drinks, and gum are not allowed in the rehearsal room. Water is provided in the rehearsal room (water bottles will be allowed). Please avoid going for water during rehearsal as frequent breaks are provided. Appropriate singing posture (back straight and away from chair, feet flat on floor) is expected while singing.
4. Students must remain reasonably quiet at all times in the hotel rooms, both day and night. TV sets and radios must be played at low levels at all times.
5. Students must wear their festival badges at all times when outside the hotel room.
6. Hotel doors should be locked at all times.
7. Boys are not allowed to visit girl’s rooms. Girls are not allowed to visit boy’s rooms. If it is necessary to make an exception, a chaperone must be present.
8. Curfew for students will be 11:00 p.m. each night of the festival. The curfew means that students must be in their rooms and not leave them after the hour of curfew.
9. No possession or use of illegal materials at any time.
10. Absolutely no alcoholic beverages or narcotics of any form.
11. No playing of instruments or singing in the hotel after 10:00 p.m. on any night.
Rigid adherence to all regulations is expected. Any infringement or violation of rules will result in automatic dismissal from all activities of the festival and a request that the student immediately be sent home.
All-OCDA Junior High Honor Chorus Chair Chronological List of Duties
January
The Chairperson duties begin at the Board Meeting.
Secure four copies (on approval) of the music submitted for concert by the conductor and distribute to the Junior High All-State Committee.
February
Secure audition site.
Make sure the music is currently available from the publisher, of good quality, content and print.
All-OCDA Junior High Honor Chorus Committee will finalize the literature for concert and choose three audition pieces from the program.
Send list of literature to High School Representative so he/she can secure permission to make CD’s.
March
Deadline-March 1. Notify music dealers of the music selections. (Pender’s, Saied’s, Sensoney, Major)
Send information to the editor of the Sooner Style regarding music and auditions. April 1 deadline
Keep enough copies of the music selected or purchase music for CD maker, language specialist, accompanist, and chair.
Send music selections to "CD maker"
June
Arrange for five people (one per part and accompaniment) to proof the rehearsal CD.
Send "proofers" the rehearsal CD’s to be proofed and instructions.
July
Conduct reading session at the OCDA Convention
Have a sign up sheet for preference of job for audition day for OCDA Convention
Attend Board Meeting after the convention
Send All-OCDA audition information to the editor of the Sooner Style. This deadline is August 1.
Check convention rehearsal facilities.
Elect new Chair (2 years ahead)
Secure accompanist
Send contact information to OCDA President to send accompanist a contract.
Send accompanist the selected music.
September
The 2nd Vice All-OCDA Chair will work to secure conductor for his/her year. We should have the conductor chosen two years in advance.
October
Secure seating chart from conductor
Concert program and convention program (regarding rehearsal schedule) should be organized and sent to printer. Make hotel arrangements for all judges and other help for auditions.
Procure resume and picture of the conductor for the Sooner Style and send to Sooner Style for publication by November 15
Secure OSSAA sanction
November
Mail audition schedules at least one week prior to audition date.
Make copies of audition CD
Notify All-OCDA Junior High Honor Chorus members selected in writing by December 1.
December
Type name tags
Check flight times of conductor
Confirm hotel accommodations for conductor.
Compile list of accepting choir members and send to printer, T-shirt company, and plaque company.
January
Practice patience and answer all directors questions
Thursday of the festival
Arrange for conductor to be picked up from the airport.
Arrange choir rehearsal hall for registration and rehearsal seating.
Secure approximately 12 judges present for second audition
Review rules with chorus
Hold Second Audition
Hold call backs if necessary
Introduce conductor prior to rehearsal.
Friday of the festival
Take roll at each rehearsal
Check with performance hall concerning risers
Give list of 3 year members, including school name, and director’s name to OCDA President.
Give final instructions about rehearsal at Concert site.
Need to assign each year OCDA Chairs (Women’s, Jazz, and JH) share some duties:
Securing concert site
Securing audition site
Arranging for meals for all day workers at audition – Junior High
Securing photographer - Jazz
Securing CD/Video People - Jazz
Finding instrumentalists when needed – Junior High
Securing hotel info – Junior High
T-shirt orders
T-shirt and plaque company